Minutes done by the rules, without the evenings.
For parish, town and community council clerks. Write the agenda, summon on time, record the meeting as it happens, and have formal minutes ready that night, with every legal check built in.
From £25 a month · pay by card or invoice · England and Wales
Nimbo Meadows Parish Council
Minutes of the Meeting of the Council held on Tuesday 10 November 2026 at 7.30pm in the Village Hall
Declarations of interest
Cllr Dunn declared a non-registrable interest in item 26/116 (Land at Mill Lane): a neighbour of the site. They left the room for that item and took no part.
Planning: 26/01482/FUL, Land at Mill Lane
RESOLVED that the Council supports the application. (Proposed Cllr Price, seconded Cllr Okafor; 4 for, 1 against.)
Everything from agenda to signed minutes
Agenda and summons
Standard items for each kind of meeting are already there. Add your business and papers, and issue to every councillor by email and to the public in one go. Already have an agenda? Upload it and it’s read in.
The meeting screen
On a laptop or tablet: who’s here, interests, notes, proposer, seconder and the vote, tapped as it happens. Quorum and interest problems show straight away. Works without signal.
Minutes that night
Minute numbers, attendance, declarations and resolutions written out in the usual formal style. Check the wording, publish the draft, and it goes on the next agenda for approval.
Signed and locked
The Chair signs on paper or electronically. Signed minutes are locked with a fingerprint and added to your minute book. Every change before then is kept in an audit trail.
Registers kept for you
Members’ interests, dispensations, declarations at meetings, attendance, and gifts and hospitality, with the 28-day and six-month deadlines watched.
Your public page
Agendas, papers, minutes, councillors and their interests, as accessible web pages, with a news feed. Show it inside your own website with one line.
The rules it follows for you
Every check names the law it comes from, with a link to the official text.
3 clear days’ summons
Works out the last day to issue for every meeting, leaving out Sundays, Christmas Eve, Christmas Day, Good Friday and bank holidays, and won’t issue late.
Business named on the summons
Spots “any other business” and other vague items that can’t carry a decision.
Quorum, live
One third of the seats, never fewer than three, checked as people arrive, leave, and step out for an interest.
Interests and dispensations
Members with a disclosable pecuniary interest can’t propose, second or vote unless they have a dispensation. The screen stops it being recorded.
Press and public
Confidential items need a resolution to exclude the public first, with a reason, and never appear online.
Minutes signed at the next meeting
Draft published within a month, approved at the next meeting, signed by the chair, then locked with a fingerprint.
The six-month rule
Warns weeks before a councillor’s seat would fall vacant for non-attendance, so the council can approve a reason in time.
The council’s year
Annual meeting, Annual Parish Meeting (1 March to 1 June, after 6pm), AGAR, public rights, Transparency Code, precept: with reminders.
Openness
Agendas tell the public they may film and report. Accessible pages, not scans.
Nimbo Minutes helps the Proper Officer follow the rules. It isn’t legal advice, and your own Standing Orders still apply: where they’re stricter, follow them.
On every computer the council has
Windows PCs, Macs, iPads, Android tablets and phones. Install it like an app from the browser: no app store, no IT set-up. The clerk takes minutes on a laptop; councillors read their papers on whatever they have.
One price by size, everything included
Up to 9 seats
£25a monthor £250 a year, two months free
10 to 15 seats
£35a monthor £350 a year, two months free
16 seats or more
£45a monthor £450 a year, two months free
Pay by card, or ask for an invoice to pay by bank transfer within 30 days. Cancel any time. Prices include VAT if it applies.
Questions
Does it work on our computers?
Yes. It runs in the web browser on Windows PCs, Macs, iPads, Android tablets and phones, and installs like an app on each of them (Add to Home Screen, or the install button in Chrome and Edge). There’s nothing to download from an app store and nothing for your IT person to set up.
What if the hall has no Wi-Fi?
The meeting screen keeps everything on the device as you type and saves it to the server when the signal comes back. Agendas and papers can be printed or saved as PDFs beforehand.
Is the AI writing our minutes?
No. Attendance, declarations of interest, who proposed and seconded, and every vote come from what the clerk records in the room. AI can suggest tidier wording for the clerk’s own notes, and the clerk accepts or changes every word. Confidential items are never sent. If your council has a policy against AI, switch it off in Settings and nothing is ever sent.
Can we still sign minutes on paper?
Yes. Print the approved minutes with page numbers and a space for the Chair’s initials on every page, then record the signature (and attach a scan). If your Standing Orders allow it, the Chair can sign electronically instead. Either way the signed minutes are locked with a fingerprint so nobody can change them afterwards.
Does it replace the Monitoring Officer’s register of interests?
No. The principal council’s Monitoring Officer keeps the official register. Nimbo Minutes keeps the council’s own copy, reminds you of the 28-day deadlines, prints the form for signing, and publishes the non-sensitive parts on your public page.
What about our website?
Every council gets a public page with its agendas, papers, minutes, councillors and their interests, as accessible web pages rather than scanned PDFs. Link to it, or paste one line into your own website to show it there.
Where is our data kept?
On a server in the UK (Manchester), with continuous backups in the UK. You can download everything at any time, including a minute book of every signed set of minutes.
What if we stop paying?
Your public page stays up as a read-only archive, because minutes are a permanent record. You can download everything, and we’ll delete it all if you ask.
Does it cover Scotland?
Not yet. Scottish community councils work under different rules. Nimbo Minutes covers parish, town and city councils and parish meetings in England, and community and town councils in Wales.
Is there a free trial?
No, but you can see exactly what you’d get on the example council page, and cancel at any time. Councils can pay by invoice, so it can go on your list of payments for approval first.
Anything else: info@nimbosoft.co.uk